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Table
of Contents SECTION 1: Community and Resources Profile
I Community
of Arnprior
Profile
II The
Ministry of Grace-St. Andrew's United Church Our
Vision
Ministry
of the Pastoral Charge
Our
Church Family
Stories
from our Congregation
Profile
III Resources
of Grace-St. Andrew's United Church Buildings People Finances Step Chart
SECTION
2: Ministry Personnel Descriptions Profile IV
Skills
and Knowledge Required of Ministry Personnel
Profile
VI Terms
and Conditions
Recommendations
Introduction
The
recruitment process was initiated and the Joint Needs Assessment Comrnittee (JNAC)
was formed in the late spring of 2009 following Rev. Meg Illman-White's
announcement that she had accepted the call to Southminster United Church in
Ottawa. The vision
statement in Profile II was determined through written responses to survey
questions gathered from congregation members over the summer, and information
gathered at a formal workshop session with members of the congregation in
September 2009. Section 052 of
the 2007 Manual of the United Church of Canada states that the JNAC is to study
and report on the ministry personnel needs of the pastoral charge through an
open and participatory process of information gathering and analysis. This
process concludes with the adoption of a report to the church council and
pastoral charge. This report includes summaries to describe: 1.
the community of the pastoral charge; 2.
the ministry of the pastoral charge; 3.
the resources of the pastoral charge; 4.
the position description; 5.
the skills and knowledge required of
ministry personnel; and 6.
the terms that may be offered to
implement any recommendations. Members of the
Joint Needs Assessment Committee were: Lenna
Whyte, Chair Bill Thompson Lew Ricker Ellen Huggard Ruth Willms Rick Sylvester
Nancy Illman Rev.
Debbie Roi, Presbytery Clergy Ron Roe, Lay Representative - Presbytery Grace
St-Andrew's United Church 269 John Street North, Arnprior, ON, K7S 2P3 phone:
613-623-3176
PROFILE I Community of Arnprior Grace-St.
Andrew's United Church is located in Arnprior, a pretty little town of 7,200
people, located at the confluence of the Madawaska and Ottawa Rivers, at the
eastern tip of Renfrew County. Being geographically adjacent to the City of
Ottawa affords its residents easy access to outdoor recreational activities, a
small-town atmosphere and services, and city attractions within a 45 minute
drive. Arnprior, in its
early days a hub of the timber and logging industry, has transitioned to a
modern community more reliant now on secondary and tertiary service industries,
which employ the greatest percent of the labor force in manufacturing, business
and retail trade. While the town provides services to a surrounding rural
population of roughly 15,000, many commute daily to work in the City of Ottawa.
Further socio-economic analysis is available through the town website at http://www.amprior.ca/pdf/tradearearpt.pdf.
The majority are of Scottish, Irish and English descent, from families
which settled the area three or more generations ago, with an aging demographic
profile. Very few visible minorities are represented within the town's
population and the francophone and aboriginal communities are small. Statistics
show that the majority of recent immigrants to the area have come from the
U.S.A. As a result of the above demographic characteristics, change comes
slowly to Arnprior. Arnprior enjoys a
diversity of year-round social, recreational and cultural opportunities for
people of all ages. Within the town and surrounding area there is a protected
old-growth forest, parks, an indoor municipal swimming pool, ice rinks, a
curling rink, organized soccer, baseball, bowling, and hockey leagues, ski
hills, golf courses, hunting, fishing, water sports and snowmobiling. There is
an amateur theatre group; community choirs and bands; children's dance, music,
theatre and art programs; and many local service clubs. Ottawa itself is home
to an NHL hockey team as well as the National Arts Centre, National Art
Gallery, the Museum of Civilization and the War Museum. Educational
opportunities within the town itself include licensed child care centres, a
government subsidized pre-school program, and two public boards of education
offering a range of programs from JK through grade 12 including special
education, alternate schooling, adult high school and late partial French
Immersion. There is a fine public library with area archives and a local
museum. The Galilee Retreat Centre offers varied programming year-round. Within
an hour's drive, three universities and two community colleges, private schools
and an eco-wellness centre can be accessed. Arnprior has excellent primary health care including resident physicians and dentists, access to 24 hour emergency care, a wide range of diagnostics and therapeutics, and outpatient clinics offering services from visiting medical specialists. Secondary and tertiary care are provided at the Queensway-Carleton and the Ottawa hospitals, respectively. The Children's Hospital of Eastern Ontario offers specialized paediatric care. Facilities for seniors include long term care at the Grove and the Arnprior and District Memorial Hospital, retirement living at the Villa and Island View Suites, and an organized support system through Seniors at Home. Arnprior is home to a L'Arche community as well as to assisted community living.
PROFILE II Ministry of Grace-St. Andrew's United Church Vision
Statement: We vision
ourselves as a faith community offering God's welcome to all, living together
centred in the praise of God and deep care for one another, being a centre for
spiritual growth for all ages, using all the spiritual gifts of the people of
God, stretching our care to others in our community and the world as we follow
the way of Christ with hope and joy.
Welcome
and care for all in our church family -
welcome and
care about people of all ages, want them to find a spiritual home among us -
attuned to
special needs, with deep concern for all members -
care for the
vulnerable and elderly, respecting the ways they can be included - our buildings are accessible
Welcome
and care for all in our church family -
regular
visitation of the people by the minister, supported by team of pastoral care
lay members -
active
visitation program -
more
intentional welcome of new families and individuals -
provide
worship and programs that meet the needs of families with children and youth -
provide
social events and dinners affordable for all -
provide adult
social groups -
develop phone
tree to share news and email list to increase communication - provide an active nursery
Welcome
and care for all in our church family -
ongoing
development of teams for pastoral care and visitation -
ongoing
development of grief support program -
ongoing
development of effective follow-up for new members -
ongoing
development of inclusiveness for all ages, minorities, social-economic levels Worship and Music -
have lively,
spirit filled worship rooted in our Biblical story -
we sing with
energy and joy using a diverse musical repertoire -
we engage
children and youth in worship, regularly having youth-led worship services -
we like
variety and flexibility in our worship services -
continue developing choirs for adults and children -
provide other types of worship experiences in our life together -
support the
development of identified opportunities -
explore
alternative worship forms and times Spiritual
Growth -
we engage our
children and youth in the whole life of the congregation providing learning
programs for each age group -
we offer
learning groups for all ages - offer small groups with| caring, sharing, socializingf opportunities (inquirer's group, lay members training for committees, visitation/(
pastoral care) -
formation of a men's
group -
continue
empowering and equipping our leaders to support a vital church community
-
making
Scripture messages applicable to us in the world in which we live and work. -
develop
Christian learning opportunities for all ages -
equip and
empower lay leadership to carry out a variety of spiritually-based ministries Outreach -
we actively
support the community with NeighbourLink, community Christmas party, Easter
baskets, Food Bank, televised services -
we contribute
to international projects -
we support
the United Church's Mission and Service Fund -
participated
in Student Internship program, 2008/9 [recommendation
to add this] -
continue to
work ecumenically with the Fountain community project -
continue to
be alert to needs in our community and world -
continue to
support and participate in the ministerial students' internship program [recommendation
to add this ] Gifts
of the people -
our
membership supports the church generously with their time and resources -
committees
are working well together with committed volunteers -
strong UCW
supporting the congregation with care and fundraising work and offering
hospitality and gatherings with food and friendship - use the talents and gifts of all ages in the worship and work of the
church having a \
small team to match talents ! with needs -
engage people in a I
meaningful way in
the life of | their faith community -
to be more
intentional in saying goodbye properly and meaningfully when members leave our
church [recommendation
to add this] -
encourage,
empower and provide training for the development of our members' talents and
gifts -
providing
opportunities to use and share these gifts and talents Our unique ministry: Grace-St.
Andrew's United Church values the leadership of our youth in worship, is
welcoming to the L'Arche community and is developing handbell and chime choirs.
Ministry
of the Pastoral Charge Amprior
is home to a dozen Christian congregations besides Grace-St. Andrew's,
including a Roman Catholic church, a Pentecostal and two other charismatic
congregations, three Baptist, a Presbyterian, an Anglican, a Lutheran and a
Wesleyan church. The largest of these is that of St. John's Chrysostom Roman
Catholic church. Member churches form an active local ministerial association
which meets regularly. Its members co-operate in sharing facilities, support
and staffing of community programs such as the Food Bank, NeighbourLink and the
Christmas party for families with low income, as well as promoting
opportunities for interfaith dialogue with churches in the City of Ottawa.
Recently, an open drop-in centre sponsored by NeighbourLink began, called
"The Fountain". It provides child supervision while adult members of
the community gather to enjoy activities and participate in practical
life-skills workshops four days a week. Grace-St. Andrew's Christian Education
Centre is used by community groups during the week and opportunities exist for
further community involvement. There are seven other United Church
congregations within a few minutes' drive of Grace-St. Andrew's. Our
Christian Education Centre has always been a busy place. In addition to
church-sponsored events, this facility was used by a co-op nursery that ran
three days a week. There was a TOPS program for years and Family Focus was
housed there as well as an exercise class and an A.A. Group. There were also
church dinners catered by the U.C.W. Currently, it continues to be used for
church-sponsored dinners and events. The Christmas party for low income
families takes place there. The amateur theatre company, an exercise class and
the Quilters Guild use the building. The Brownies, Sparks and Girl Guides have
used it for many years, as has the town-run camp each summer. Various seniors
groups book events there, for whom the U.C.W. usually caters. Outreach
needs which are not being fulfilled at present and ongoing community challenges
include programs and services targeting the significant percentage of families
in the area which are living below the poverty line, the underemployed,
battered women and their children, school children who are being bullied, the
gay community, visible minorities and our aboriginal and francophone
communities. A
community need for the availability of church services outside of the
traditional Sunday morning service has been expressed. Ways to attract young
families in the community to our congregation need to be considered, as does an
improved and increased use of Grace-St. Andrews' present properties. There is a
need as well for projects and activities which would foster a greater sense of
community togetherness on a larger scale.
Our
Church Family The
church family of Grace - St. Andrew's United Church draws from Arnprior and its
surrounding rural area, including individuals from diverse theological
backgrounds who have chosen to worship in Arnprior's United Church. Our
congregation at present is shrinking, due to an aging demography and to
attrition through the transient nature of the work force in the area. The
congregation in 2009 has fewer families with small children than it has had in
the recent past. The number of households under our pastoral care, as per the
annual statistics published by Presbytery, is approximately two hundred and
three (203) families. This is based on the number of active, contributing
members and adherents: fifty three (53) families on PAR + one hundred and
thirty one (131) members receiving envelopes + approximately nineteen (19)
families who contribute casually and are on our official roll. Not all families
which are considered to be under our pastoral care contribute or attend, but
they still feel some ties to Grace - St. Andrew's and we respond to their needs
when asked. They have not been included in the above count. Attendance on an
average Sunday is approximately 80-
100 people, including roughly ten (10) members of Arnprior's L'Arche community.
There are also concerns that, with fewer members taking an active role on
committees, there is a possibility of burn-out or disillusionment. As a
pastoral charge, we are friendly, welcoming and caring, and value the gifts and
talents of our members. With a diversity of theological beliefs, we are open to
God's ongoing vision and our community involvement with NeighbourLink. At
the turn of the millennium, there was an expectation that completion of the
four-lane highway from Ottawa would bring about significant growth of the
community. However, it seems not to have had a noticeable impact upon either
the town's population or the number of adherents here at Grace - St. Andrew's. Grace
- St. Andrew's United Church functions under a church council system, with
representatives from each committee sitting on council. Council is composed of
the chairperson, secretary and a representative from each committee: Ministry
and Personnel, Finance/Stewardship, Worship, Christian Education,
Congregational Life, Property/Manse, Strategic Planning, as well as
representatives from the United Church Women, Presbytery, and the Trustees. Committees
hold regular meetings and report back to Church Council. Council meets four
times a year or at the call of the chair, as needed. We
hold our Annual Congregational meeting in early February of each year, at which
time an annual report containing reports from all the committees is presented
to the congregation for its information and approval. In
January, 2009, we held a five week stewardship campaign, our first in over 25
years. We hope to make this an annual event.
Stories from our Congregation: who we are and what
we do First
and foremost, Grace St. Andrews is a community, the body of Christ in today's
world. Judith Sandles feels that we are a community, a family in which some
members subscribe to the traditional theology and others prefer a more modern
theology. However, all are needed as each brings unique gifts to share with the
body. We
are privileged, because of the hard work of many of our devoted ancestors, to
be able to worship in a beautiful stone church, where people are made welcome
as they come through the door. We have welcomed the L'Arche Community into our
services since they first moved here to Arnprior. Maggie Sylvester says that
when she and Rick first came here that they were made to feel so welcome, that
that is why they kept corning back. Millie Macklem says that when she goes to
church, goes in and sits down, she is happy, just happy to be there. Marg
Farmer says that Grace St. Andrews is a special place of worship, with its
beautiful stained glass windows, the music from the grand piano, and the
Casavant organ. She says that for her, Grace St. Andrews has a host of pleasant
memories: the sanctuary's peaceful beauty, a congregation that she looks
forward to seeing each Sunday, the divine music and leaders whom we've come to
rely on for spiritual guidance. We
have blended worship, with a diversity of musical selections sung by the choir,
some soloists, and the congregation. We also have a bell choir, and some of our
services are youth led. Sometimes some of our services do not go as planned,
however. Marg Kemsley says that the Christmas eve service in 2007 was one of
those times. The 9 p.m. service was just about to start when Lenna and Randy,
arriving after a six hour drive, were met by Gail Grail as they entered. Gail
asked Lenna to sing her solo: Lenna declined, wanting to know what was wrong
with Gail. Gail informed her that there was a bat flying all over the church.
So Lenna told Gail to sing, and that she would stand behind her with a tennis
racquet and watch the bat. Gail replied that that would make things worse.
Meanwhile, Randy kept his eye on the bat's flight. Then suddenly, he grabbed a
lady's shawl, and with one swoop as the bat passed, caught it. Lois, at the
organ, played the theme song from Batman, and the congregation cheered and
clapped. Then, with great composure, Rev. Meg welcomed the congregation, and
Lois and the choir led us in song. Gall, with great aplomb, sang her solo like
an angel. In
the absence of a formal pastoral care team, we have an informal network that
visits people in hospital and at home to some extent. Sara Rothermel says that,
while she had never been visited by the minister, two ladies from the U.C.W.
visit on a regular basis. She has really appreciated their visits, and the
Easter basket that they bring each year. Lenna Whyte says that Unit 5 is the
catering unit of the U.C.W., and that they do a lot of projects which help earn
money for the church. The Congregational Life Committee has someone who sends
cards out: thinking of you cards, bereavement cards, get well cards. Marg
Eddy says that Grace St. Andrews has exposed her to the NeighbourLink ministry,
which is now a special part of her life. She says that NeighbourLink allows
many volunteers a chance to show God's love in very concrete ways.
NeighbourLink is an ecumenical project by several Arnprior churches which tries
to fill in the gaps in the social service system for low income persons. She
also loves the special mission work done by the church youth such as the water
project, Tshofelong, and the You to Youth project to raise money for children
in Africa who have AIDS. She enjoys being part of the annual Christmas Party
for low income families that the church has sponsored for the last five years.
She says that these projects have helped her to show God's love to many people
whom she would not normally meet, as well as to others whom she does know. In
summary, we are the people of God: an active, vibrant, living entity trying our
best to live out the life of Jesus incarnate in today's world.
PROFILE
III Resources
of Grace - St. Andrew's United Church Buildings Manse The
manse is a century-old stone house situated at 24 Ottawa Street next to the
church. It has five bedrooms, one and a half bathrooms, a large kitchen, living
room, dining room and a sitting room. The house is heated with a forced air gas
furnace. The basement under the front of the house has an old concrete floor
and the separate basement under the kitchen has a dirt floor. At the present
time the manse is being rented. In lieu of using the manse, which was inspected
and approved by the Presbytery Manse Committee in December 2009, a housing
allowance of $1100.00 per month would be offered. This figure is based on
estimates given to us by three (3) local real estate agencies of the rental
costs of a 3 bedroom, 2 bathroom, manse-quality home in Arnprior. This amount
was approved by Presbytery when they approved our call for Rev. Camille Lipsett,
of Ottawa, for a one year supply term beginning in September, 2009. We feel
that this is an appropriate housing allowance to include with our JNAC report,
as Presbytery has previously approved it. Church The
Church building, originally St. Andrew's Presbyterian Church, was built in
1890. It became Grace -St. Andrew's United Church when the Presbyterian and
Methodist Churches were amalgamated in 1925. A lift was installed in 2006 to
provide accessibility to the main sanctuary and the offices and parlour in the
lower area. The sanctuary has a high ceiling, a balcony and beautiful stained
glass windows. Seating is provided on wooden pews for up to 280 people
including 60 in the balcony. A pew has been removed near the right front of the
sanctuary to provide wheelchair access. In 2009 the choir loft was changed from
pews on three levels to one level with chairs to make it a multi-functional
area at the front left of the sanctuary. The church is heated by a forced air
gas furnace. Music
is provided by a Casavant organ with carillon and a small Yamaha grand piano.
There is also a three-octave set of hand bells, a two-octave set of chimes and
a selection of rhythm instruments, including a 12" Djembe drum and an
18" African drum. Our present music director also uses an electronic
keyboard. The services are recorded for both sound and video as well as for
Cogeco cable television. Professional choirs have stated that the sanctuary's
acoustics are excellent. Audio-visual
equipment includes Boese speakers and smaller "under balcony"
speakers, graphic equalizer, DVD recorder, VHS recorder, amplifier, monitor, 3
remote wireless Lavalee lapel microphones, 1 hand held wireless microphone, 4
"hard wire" microphones (2 Baringer), 4 microphone stands, 1
freestanding hard-wired monitor/player, 1 keyboard/electronic plug-in, 2
"Rona-style" Industrial lights" flood lights, l"can"
spot light from balcony, 1 VHS camera/recorder, 1 Digital camcorder for visual
feed to DVD, 1 tripod for camera mounting, FM Local broadcast 88.1, non
licensed, broadcasting up to 1 kilometre radius, used for the hearing impaired,
a small screen for overhead projection and an overhead projector. It
has been recognized that the lighting in the sanctuary needs improvement,
including additional electrical wiring to support both lighting and
audio-visual requirements. These upgrades are to be addressed at an estimated
cost of $25,000. A larger "daylight" projection screen is required to
one side at the front of the church to accommodate electronic and digital
presentations: an 8' x 8' or
10' x 10' screen would cost about $1,500. For power point presentations, a
laptop computer with remote, at approximately $1000, and a PC projector of 600
-1000 watt Lumins with remote, another $1000, are required. Auxiliary lighting
with filters, to replace the industrial lights presently in use, are needed for
darkened recordings. Attic insulation improvements are also required. There
are three offices in the lower area - one used by the minister, one by the
administrative assistant and one that is presently unassigned. Office equipment
includes a Dell Dimension 8100 computer, a Brother HL 1020 Laser Printer, a
Canon Image Runner 3300 (leased) copier, a Sharp VX-510 Fax, and a Canon
P23-DHV calculator. There is a Sunday school room and a room for a nursery. The
Douglas lounge is a parlour/meeting room beside a small kitchenette. The
downstairs has two washrooms, one of which is wheelchair accessible. There is
an office for the music director located on the upper level behind the
sanctuary. Christian
Education Centre (CEC) The
CEC was originally the Wesleyan Methodist Church, built around 1890, until the
United Church amalgamation in 1925. The CEC.is separated from the church by our
parking lot and a private residence. A lift was installed in 2006 to provide
accessibility to the upper and lower levels. The upper level consists of an
auditorium with an elevated stage at one end. Seating is provided by stackable
chairs, and tables are stored under the stage. This area can seat 400 people
for meetings and presentations, and 200 for meals. A
large kitchen and serving area/anteroom is located at the other end. The
kitchen has a commercial dishwasher. A piano is located in the anteroom. There
is also a fully accessible washroom beside the kitchen. The
downstairs area has five meeting rooms which can be used for Sunday school and
youth groups. There are also storage areas, a utility/furnace room and two
washrooms. There are two structural issues with the building that have been identified. Cost estimates are in the $200,000 range. The four brick turrets on the bell tower are in poor condition. Proposed repairs include reducing the height of the tower and rebuilding the turrets to a lower height than they are now. Also, the two steel tie-bars that provide lateral bracing for the two longer outside walls are considered inadequate: new ones are required.
People In
addition to ministerial staff, there are three other paid part-time staff
members at Graee-St. Andrew's: the Administrative Assistant, the Director of
Music and the Custodian. Their job descriptions, along with the manner in which
these intersect the job description of ministry personnel, follow on pages 11-14. Lay
involvement in the life of the church includes the following: •
church council
along with it standing committees: Ministry and Personnel, Worship,
Congregational Life, Christian Education, Finance/Stewardship, Trustees,
Property/Manse, Strategic Planning, and Presbytery representatives •
two units of
United Church Women, which are very active, catering both for church functions
and community requests •
childrens'
worship leaders •
ushering teams •
NeighbourLink
ministry volunteers, both office support and field workers •
prayer chain
group •
office supply
volunteers •
lay leaders,
one of whom is licensed with other volunteers being involved in worship
leadership •
volunteer
musicians for supply needs, and providing special music during services •
area contact
volunteers •
pastoral care
teams and visitation teams are being established
Music
Director • is a member of the ministry team: - works in conjunction with the worship committee -
helps in the
visioning and long term planning of Sunday worship services and seasonal and
special services, utilizing a commitment to spiritual growth •
works as an
advisor to the Continuing Education Committee as requested, especially in
regard to the musical needs of youth and children, both for their own programs
and in worship services •
inspires
leadership and encourages other volunteer musicians and singers to participate
in worship services •
finds new
music resources, contributes resources and ideas to enhance the musical
program •
organizes and
facilitates participation of individuals and groups in worship services •
encourages
and educates lay members to develop musical leaders, utilizing the gifts of a
variety of people and finding music suitable to support them •
is a capable
pianist and organist for worship leadership, sight-reading easily and having a
flexibility in performance style using different musical styles to enhance the
liturgical seasons •
gathers,
rehearses and prepares choral and instrumental music for worship, scheduling
rehearsals as needed •
ensures that
instruments are tuned and maintained, and necessary music ordered, organized
and filed •
provides
yearly input concerning music needs for budget consideration
Intersection
with Ministry Personnel -
works in
conjunction with the worship committee -
long term
planning, sharing ideas • supportive • open to suggestions •
flexible and
supportive - long term planning •
supportive •
supportive, flexible, open to ideas •
worship service musical needs are communicated to the music director by
Wednesday noon for personal practice and choir rehearsal; communicates needs
for use of sanctuary that might conflict with music director's schedule for
rehearsals and private students Administrative
Assistant •
performs secretarial functions for ministerial staff: -
types correspondence, newsletters, reports,
the weekly bulletin, and photocopies
and mails above; maintains files and notice boards •
performs
other duties as delegated by ministerial staff •
performs
duties as required by the Church Sunday school: keeps updated information and
contact list of all youths and schedules of their activities •
prepares
nursery newsletter and maintains nursery duty roster •
maintains
updated computer files of mailing lists for church families •
answers the
phones; receives people visiting during office hours; schedules meetings as
requested; receives and disburses daily mail including mail to shut-ins and
correspondence; brings pertinent bills to the attention of the treasurer •
changes the
date and message each week on the outside sign •
performs the
duties of envelope secretary by maintaining a record of weekly contributions
and issuing yearly income tax receipts, and labelling and distributing new
offering envelope packages •
prepares and
issues certificates of transfer and baptism; is the guardian of all church
records including current files, membership/adherents and historic documents;
sorts and files the above as required •
schedules
requests and prepares contracts for the use of the church and Christian
Education Centre • collaborates with chairpersons of committees, other staff members and volunteers to perform duties as required reviews, types and disperses minutes prepared by the
secretaries of church committees as needed co-ordinates and shares the hosting of some services
of the church as directed by ministerial staff and Ministry and Personnel
Committee attends all planned congregational meetings, takes
and disperses minutes in a timely manner informs other employees of upcoming
events makes
up a weekly schedule of activities in the church and CEC for staff and a copy
for the bulletin board prepares official receipts for income tax purposes prepares report for the Annual Congregational
Meeting maintains
and orders church supplies in a timely fashion keeps a supply of benevolent vouchers on hand for
distribution in consultation with the benevolent committee maintains a safe work environment including
addressing and /or reporting of needed repairs and risk situations coordinates a quarterly newsletter for Easter, summer, Thanksgiving and Christmas: collects articles, edits and photocopies newsletters prints congregational labels, attaches and stamps the church address on envelopes for newsletters Intersection
with Ministry Personnel • communicates administrative needs within a reasonable time frame - meets deadlines for newsletter articles, bulletin order of service •
gives
reasonable notice of needs, provides clear deadlines • provides new contact information obtained regarding children and youth •
supplies new
information obtained •
supplies new
information obtained through pastoral care or visitation programs •
advises
administrative assistant of appointments and counselling sessions when
ministerial office will be in use and considered a "private" meeting
off-limits to staff and visitors •
advises
administrative assistant of any changes required •
is aware of
administrative assistant's time constraints when performing this task • provides information required for the preparation of these certificates, as well as any updates on members/adherents gathered through contacts
by ministerial, pastoral care and visitation teams • is aware and considerate of the administrative assistant's job "load" • communicates needs with as much advance notice as possible • communicates upcoming events or needs for administrative assistant to pass on to other staff members • provides information in a timely manner and keeps it updated as new changes occur •
meets deadline for report • provides a list of supplies as they are required •
reports any needed repairs or risky situations as soon as they are noticed • meets deadlines for articles •
submits any
needs to administrative assistant, to be passed on to custodian, including
dates and times ministerial office may be in use for counselling or private
meetings, to avoid interruptions •
reports any
areas that need attention to either the administrative assistant or custodian • is considerate when making any "additional" requests over and above the custodian's regular job description Custodian •
contacts the
church office weekly for a list of scheduled events and/or necessary duties •
dusts all
furniture, fixtures, pictures and window sills weekly or as required •
vacuums
upholstered furniture and all carpeted areas weekly or as required •
sweeps/vacuums/damp
mops all tiled floors daily or as required: at least twice weekly •
washes,
flushes and disinfects all toilet bowls, toilet seats, tanks, basins, urinals
weekly or more often as required •
checks all
washrooms daily and ensures they have a sufficient quantity of toilet tissue,
paper towels and hand soap •
maintains
stocks of materials and supplies with regards to the inventory • checks that all waste baskets are emptied on a regular basis •
turns in all
found articles to the church office •
replaces all
burnt out light bulbs immediately including exit lights, fluorescent bulbs in
the church and CEC, with the exception of ceiling lights in the church •
stores all
flammable and toxic materials in a safe and secure area •
obtains prior
approval for any additional paid hours of work from the M&P contact person
in consultation with the finance committee •
collects,
stores and puts out all garbage for regular pick-up and the blue boxes for
regular recycling days •
reports to
the chairperson of the property committee or the church office any loss or
damage to church property •
removes snow
and de-ices walkways, ramp and stairs outside both buildings •
assists with
set up for events held at the CEC Finances The
Finance Committee's five year projection is based on the expectation that the
2009 budget can be maintained. The success of this projection is dependent upon
two factors: 1.
that
attendance remains the same or increases; and 2.
that donations
remain the same or increase. Historically, Grace-St. Andrew's United Church is a
congregation that has met its budget requirements and financial commitments. We
have an operating account line of credit of $50,000, which we have had to
access in the immediate past on a regular basis. The
Story of the Money We Spend for Ministry In
2009, we want to invest $239,841 in Worship
$121,266 Each week our lives are enriched through meaningful
worship. Our minister(s), organist, and choir director prepare and lead us in
Sunday worship, as well as in special worship services throughout the year. Christian
Development
$42,144 Children,
teens, and adults benefit from educational opportunities, our church provides. Pastoral Care
$33,764 Our minister(s) and many volunteers care for the
members of our congregation and community in times of sorrow and celebration.
Hospitality is important, too! Mission
and Service and Outreach
$42,667 We
have a long tradition of supporting the Mission and Service Fund of The United
Church of Canada, which allows us to participate in God's work across Canada
and around the world in partnership with others. We
raise other funds for other local outreach projects throughout the
year—projects that are not budgeted.
SECTION 2: Ministry Personnel Descriptions PROFILE IV Position
Description Full-time
Ordained Minister The
goals of the full-time ordained minister of Grace-St. Andrew's United Church
must be in line with the congregation's vision statement as outlined in Profile
II of this report. It will be part of the minister's responsibility to assist
in the fulfillment of our vision as well as providing leadership in its ongoing
development. The following position description has been organized into live
areas of responsibility: Worship:
25% •
work in conjunction
with the Worship Committee and music director, including long range planning,
to: -
plan and
present weekly order of service for worship -
plan and
present special seasonal worship services (Christmas, Easter) •
continue our
tradition of lively and spirit filled worship, rooted in our Biblical story •
continue to
develop a reflective and meditative time within the worship service •
continue to
engage children and youth in worship, including youth-led worship services •
continue to
develop 'blended' worship services including a wide range of old and new
traditions and styles to provide variety and flexibility •
encourage the
development of our adult, children and bell choirs so that we can continue to
enjoy and participate in a diverse musical repertoire •
investigate
and explore other types of worship experiences in addition to regular Sunday
morning worship services •
provide
opportunities for administering the sacraments of holy communion and baptism •
preside over
weddings and funerals as requested •
oversee
membership in our congregation through confirmations and transfers •
empower and
enable lay leaders to take part in the worship services, providing training
where necessary for their development •
support
student internship programs as applicable
Christian
Education:
20% Work
in conjunction with the Christian Education Committee to: •
encourage the
engagement of our children and youth in the whole life of the congregation by
supporting the various youth and children's church school programs through
advisory or active involvement •
facilitate,
encourage and/or develop small groups (inquiry, men's, couples, Bible study,
book study, women's retreats) with caring, sharing and socializing
opportunities •
continue to
empower and enable lay leadership in areas of spiritual growth
Pastoral Care: 25% •
continue the
development and training of an intentional pastoral care team •
continue the
development and training of a members' visitation team •
support and
encourage the continuation of the prayer chain •
support our
vision of being a congregation that deeply cares about its members by: -
continue to
develop a strong grief support program - develop a more intentional welcoming system for new families and individuals
Community
Outreach: 15% Work
in conjunction with the Congregational Life Committee to: •
support,
encourage and empower lay members in the various ongoing outreach ministries
already in existence •
encourage
congregational support of the Mission and Service Fund -
Minutes for
Mission during worship services -
special
Mission and Service Sundays • be aware of our community outreach projects and programs and be alert to any needs within our community, nation and world, keeping the membership informed Administration:
15% •
work as a team
member in conjunction with other paid staff members and with established
committees •
be aware of
the job descriptions of other staff members -
work with them to
enable them to complete their tasks and fulfill their duties •
provide the
administrative assistant with the order of worship for all services no later
than Wednesday noon for typing and copying for the Sunday bulletin •
provide the
music director with all pertinent musical needs for Sunday services no later
than Wednesday noon in preparation for choir practices and Sunday services •
keep up to
date with all required forms and documents related to church records
(marriages, baptisms, transfer certificates) which the administrative assistant
prepares for signatures •
be an active
participant on church council, lead a short devotion and present the minister's
report •
be an
ex-officio member of all committees in an advisor}' capacity or active role as
required, with the exception of the Ministry and Personnel Committee •
be an active
member of the worship committee and an advisor or active member of the
Christian Education Committee when needed •
support
student internship programs approved by council •
organize and
/or present training sessions for lay leadership as required •
enable members
of the faith community to acknowledge and exercise their gifts •
attend
Presbytery and Conference meetings •
participate in
the local ministerial association, supporting and promoting interdenominational
projects and events •
organize and
lead a weekly staff meeting including all other staff members Ministry personnel are accountable to Grace-St. Andrew's church council through the Ministry and Personnel Committee, and to Renfrew Presbytery as well as the Bay of Quinte Conference.
PROFILE
V Skills and Knowledge Required of Ministry Personnel In
Profile II of this report, our vision statement, strengths and opportunities
were presented, along with ways in which ministry personnel can help to fulfill
this vision. It is noted in our "opportunities" that there are a
number of priorities which we would wish to focus on in reaching our goals in
the five areas identified. We would expect our minister to focus on these
priorities, thereby helping us to meet our goals. In
summary, our priorities are: •
visitation •
intentional
welcoming •
lay
leadership: empowerment and training •
inclusivity:
that church-related events and opportunities be inclusive of all ages,
minorities and socio-economic levels. Please note that Grace-St. Andrew's is
not at present an affirming congregation. •
communication
with the membership via e-mail, phone and mail •
reflective and
meditative time in worship •
balanced,
blended worship •
alternative
worship times and styles •
small group
opportunities in a variety of areas •
outreach:
develop an awareness of needs and encourage action •
use of gifts:
opportunities for the people of God to use and share their time and talents Below
is the skill-set required of the minister to address these priorities in the
five identified areas: Visitation -
is comfortable
visiting all members of the congregation, making this a regular scheduling
priority -
has an
outgoing personality -
works in
conjunction with pastoral care team and visiting teams -
does follow-up
after baptisms and funerals, implementing a strong grief support program - develops an intentional welcoming system for new families & individuals Delegation -
helps to empower and
equip lay people within the congregation who can serve in assistance to the
minister, supporting our vision of deep care for one another and utilizing our
spiritual gifts: •
pastoral care •
visitation • leadership roles (youth, children, adult learning groups) Support
and Encouragement -
facilitates: •
lay members
working with youth, children and adult groups •
committees
working on specific projects •
small groups,
developing their spiritual growth • social functions within the church community In support of our vision of utilizing the gifts of our members Organization -
maintains an
organized work space and calendar of daily events -
prepares
effectively for daily tasks - delegates well, and accepts assistance from others
Time
Management -
develops
long-term plans for the year's regular worship sen-ices and special services in
conjunction with worship committee and music director -
prepares
balanced Sunday worship services - starts and ends worship services in a timely fashion -
maintains a healthy
balance in areas of job priorities and personal commitments Group
Dynamics -
is a member of
the church staff team, and considers all members to be equal partners -
is respectful
of other staff members' time and duties -
works with the
Worship Committee, Christian Education Committee and music director in
preparation for worship programming -
is open to
suggestions and new ideas -
is comfortable
playing a supportive role to others in leadership Communication -
promotes and
initiates regular staff meetings to maintain good communication in all areas
involving church staff -
encourages
direct problem-solving communication -
refers issues
to appropriate person or group - participates in and is aware of activities associated with various church standing committees Spiritually
Based Preaching - ties biblical teaching to life today, in the continual development of our vision for spiritual growth for all ages
Profile VI Terms
and Conditions of Employment Grace
St. Andrew's United Church complies with the United Church of Canada's Minimum
Salary and Allowances for Ministry Personnel, offering the following terms: •
a salary which
exceeds the minimum standard for all salary categories by 10% •
a 5 bedroom
manse or appropriate housing allowance •
continuing
education and learning resources allowance of $1500.00 •
minimum study
leave of three weeks (21 days), including 5 Sundays •
basic
telephone for manse or home •
automobile
travel reimbursement at the going rate, set at $0.41 per kilometre for 2010 •
moving costs
and reasonable expenditures incurred for travel, lodging and food while en
route to Arnprior •
additional
compensation including: -
secretarial
services up to 20 hours per week -
pension and
group insurance payment -
vacation of
one month, including 5 Sundays -
internet
accessibility in the church building -
private
minister's phone line, in the church building • sabbatical
leave is acknowledged in accordance with the policy of the United Church of Canada
Recommendations The
JNAC of September 2000 requested an increase to 1.5
full time positions in an attempt to encourage growth within our church family
and to provide for expansion in our style, types and frequency of services.
This was a new experience for us as, up to this point, we had always employed
1.0 ministry personnel, with the exception of one term with a resident
Deaconess. After five (5) years of dual leadership, Rev. David Illman-White
resigned from the 0.5 ministerial position due to personal and professional
concerns. An attempt by a JNAC team to investigate the continued need for this
position faltered and we continued on with only our one full time minister,
until Rev. Meg Illman-White accepted a new call in March of 2009. During
the time when we had 1.5 full time ministers some growth was apparent,
especially in the youth and children's worship area and some new families were
added to our numbers. However, over the past three years, we have noticed a
decline in attendance by families with young children. An active pastoral care
team which had been led by lay member of the church ceased to operate when its
leadership was taken over by the ministerial staff. Visitation was not accorded
as high a priority as it was apparent given the information gathered by the
JNAC team of November 2009 that our members wanted and needed. With an aging
congregational membership, a shrinking United Church of Canada membership and
adherent base, a declining financial base and a declining number of young
families, our church council and congregation recognizes the financial
liability and costs of 1.5 ministerial staff, at this time. They approved the
JNAC recommendation for 1.0 full time ministerial staffing as a sound, and
financially viable way to proceed. We are blessed with an active volunteer
base; a capable and organized church council and committee structure and an
involved, supportive congregation. We are financially viable and fiscally
responsible, but recognized that having 1.5 full time ministerial staff was
straining our financial viability. Our last few annual reports have addressed
the call, the number of ministers, and our finances, and the congregation
members are informed supporters and are aware of the decision to change our
call back to ONE full time minister, at this time. The
JNAC recommends that the Search Committee advertise for and interview ministry
personnel candidates who are Ordained Ministers to fill this 1.0 full time
position. The
JNAC recommends that the Ministry personnel candidate called by the Search
Committee possess the skills outlined in Profile V, as well as the desire to
advance our vision (Profile II) and to work to achieve our identified
priorities.
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